April 2014 – Dynamics 365 for Finance and Operations

Before you plan to add manual or automatic charges when you create a sales or purchase order, you must setup Charges Codes. They are used to define the kind of charge and how the charge is going to be debited or credited. You can setup charges by navigating to Setup → Charges → Charges codes in the following 3 modules:

1. Accounts Receivable
2. Accounts Payable
3. Procurement and Sourcing

Fields on the Charges codes form are described below:

1. Charges code: Unique code for the charge
2. Description: Brief description about the charge
3. Item sales tax group: An item sales tax group that can be used for calculating taxes on the charge
4. Maximum amount: Maximum amount allowed for the charge

Posting FastTab

This is where the actual game happens. In this posting fastTab we define how to automatically debit and credit the charge. Both debit and credit sections have the following fields:

1. Type – Defines the entity which will be billed for the charge. Following are the available options:

Item – Charge is added to the item cost
Ledger Account – Charge is billed internally to the ledger account
Customer/Vendor – Charge is billed to the customer/vendor

2. Posting – Free text field to give the description which will be used while posting the charge to journals

3. Account – Defines the ledger account which must be debited/credited when Type is set to Ledger Account

So far we have understood what is the purpose of different parameters used to configure charges codes. Let us now create charges codes for sales and purchases. In both cases the parameters discussed will be set differently to cater to different needs of sales and purchases.

Charges Codes for Sales

For sales, you can configure charges in 2 different ways:

1. Customer

Charge is billed to the customer and is added to the sales order totals. Follow the steps below to achieve this functionality:

1. Open Accounts receivable > Setup > Charges > Charges code.
2. Click New to add a new code.
3. In the Charges code field, type a unique identifier for this charge.
4. In the Description field, type a short description of the charge.
5. Click the Item sales tax group arrow and select the sales tax group.
6. Click the Posting tab.
7. Setup the debit/credit fields as follows:

Debit	Type	Customer/Vender
	Posting	N/A
	Account	N/A
Credit	Type	Ledger Account
	Posting	Specify
	Account	Specify

2. Ledger Account (Internal)

Charge is billed to an internal ledger account and does not show up on sales transactions. Follow the steps below to achieve this functionality:

Debit	Type	Ledger Account
	Posting	Specify
	Account	Specify
Credit	Type	Ledger Account
	Posting	Specify
	Account	Specify

Charges Codes for Purchases

For purchases you can configure charges in 4 different ways. Repeat the following basic steps for all of the 4 different configurations then we’ll see how to setup the Posting fastTab:

1. Open Accounts payable > Setup > Charges > Charges code.
2. Click New to add a new code.
3. In the Charges code field, type a unique identifier for this charge.
4. In the Description field, type a short description of the charge.
5. Click the Item sales tax group arrow and select the sales tax group.
6. Click the Posting tab.

Here are the 4 different configurations for the posting fastTab

1. Paying to Creditor – Billing to Item

Setup the debit/credit fields as follows:

Debit	Type	Item
	Posting	N/A
	Account	N/A
Credit	Type	Customer/Vendor
	Posting	N/A
	Account	N/A

2. Paying Internally – Billing to Item

Setup the debit/credit fields as follows:

Debit	Type	Item
	Posting	N/A
	Account	N/A
Credit	Type	Ledger Account
	Posting	Specify
	Account	Specify

3. Paying to Creditor – Billing Internally

Debit	Type	Ledger Account
	Posting	Specify
	Account	Specify
Credit	Type	Customer/Vendor
	Posting	N/A
	Account	N/A

4. Paying Internally – Billing Internally

Debit	Type	Ledger Account
	Posting	Specify
	Account	Specify
Credit	Type	Ledger Account
	Posting	Specify
	Account	Specify

That’s all about the configuration of charges codes. Hope you would like. Thanks for reading 🙂

In this post, you can learn about the following:

1. Batch Server Configuration

Learn about how to set maximum no. of threads and their scheduling. Indicating which AOS instances are batch servers and which are load balancers.

2. Batch Group Configuration

Learn how to configure batch groups. Select AOS instances available for your batch job.

2. How to view Batch jobs running

Learn how to see the status of the batch job just executed. Learn how to change the statuses of batch jobs in the queue. Also learn how to find the log entries against a job.

3. How to debug batch jobs and service operations

Learn how to debug batch jobs and service operations in Visual Studio.

4. Linking Code Permission to service class method

Learn how to grant permissions to invoke a server method via a menu item which is necessary to trigger a batch job in an environment where security measures have been taken.